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Exhibition > Application Form > Application and Contract Form


Moscow – Saint Petersburg
14 - 15 October 2017

Post-Exhibition Day

Saint Petersburg
16 October 2017



Name of Exhibitor *:

Address *:

Contact person *: Position *:
Phone *:
E-mail *:

We would like to reserve exhibition space and shell at the 32nd International Education Fair:
Space and Shell:           sq.m.
at the Exhibition in Moscow on 14 October 2017,
280 Euro per sq.m. (minimum area 8 sq.m.)
Price: Euro
Space and Shell:           sq.m.
at the Exhibition in Saint Petersburg on 15 October 2017,
280 Euro per sq.m. (minimum area 6 sq.m.)
Price: Euro

Exhibition Subtotal: Euro

Please give us:
5% discount for booking standard booths before 1 July 2017 Discount: €
Discounts are available only if exhibitor pays participation fee in time (indicated in the invoice).

We would like to take part in Post-Exhibition Day in St. Petersburg on 16 October 2017:
for exhibitors - 180 Euro
for non-exhibitors - 350 Euro

Post-Exhibition Day Subtotal: Euro

We would like to place banner at the site www.iciep.ru:
banner size 145x60 pixels banner size 468x60 pixels
one month at the price 150 Euro one month at the price 250 Euro
three months at the price 400 Euro three months at the price 700 Euro
six months at the price 500 Euro six months at the price 1350 Euro
one year at the price 950 Euro one year at the price 2500 Euro
Banner Subtotal: Euro

We are ready to add bank transfer supplement to the total contract amount
Bank Transfer Supplement: 50 Euro



We accept the TERMS OF CONTRACT as printed overleaf and we undertake to pay the unit accordance with the said terms of contract, namely: total participation fee must be submitted to the ICIEP by the date indicated in the invoice. Payment must be in Euro and sent via bank transfer.

Date    Name

3. CONTRACT FOR PARTICIPATION (for official use only)
Application received on        Total cost Euro       
Booth number:        Area:       
Date        ICIEP       
    Under these rules and regulations the term 'Exhibitor' shall include all employees, servants and agents of any company, partnership, firm or individual to whom space has been allocated for the purposes of exhibiting. The term 'Exhibition' shall mean the exhibition referred to on the application and contract form. The term of 'Organiser' shall mean Interuniversity Centre for International Educational Programmes (ICIEP). The term 'Contract' means the contract for exhibition space at the Exhibition entered into between the Organiser and the Exhibitor which incorporates the rules and regulations.
    All applications for participation shall be made on the prescribed application form. The application form shall be submitted to the Organiser or its authorised Representatives. The submission of the form shall deem to be confirmation and acceptance by the Exhibitor of the Term of Contract. The Organiser shall reserve the right to accept or refuse any application without disclosing to the Exhibitor any reasons thereof.
    The Organiser shall allocate the space in accordance with the nature of exhibits or in any manner they may deem fit. The Organiser shall reserve the right to change the space allocated to the Exhibitor at any time prior to the commencement of the erection of the booth of the Exhibitor should exceptional circumstances demand and, to alter the space to transfer or close entrances and exit to the exhibition facilities and to undertake other structural alterations as they may deem fit. Such changes shall be at the discretion of the Organiser and the Exhibitor shall have no claim for compensation as a result of such changes.
    Exhibitors are bound to exhibit the announced products and to man the stand with competent personnel during the opening hours of the Exhibition. The Organiser reserves the right to refuse admittance to any visitor to the Exhibition or to have access to any stand. Exhibitors are not allowed to sub-let or assign the stand/s allotted to them to other parties either wholly or in part without the written consent of the Organiser. Exhibitors will be liable for any damage to the walls or to any part of the Exhibition hall in which their exhibits are placed and shall not paint or otherwise alter the floors, ceilings, pillars, or walls without the prior consent of the Organisers.
    After registration the Organiser will send invoice for Exhibitor's participation at the Exhibition. The invoice must be paid within 15 days from the date of its issue. All discounts are cancelled if payment does not arrive to Organiser's bank account by the date indicated in the invoice. If payment is not received by the exhibition opening Exhibitor has to pay penalty in amount 1% per every overdue day from the total cost of contract excluding discount (s).
    Without prejudice to the rights and remedies of the Organiser in respect of any breach of the Contract on the part of the Exhibitor the Organiser may at their discretion allow the Exhibitor to withdraw from the Exhibition subject to the following conditions:
    a. The Exhibitor must give written notice to the Organiser that he desires to withdraw and if the Organiser allow such withdrawal they will notify the Exhibitor of their decision in writing.
    b. Any payment to the Organiser will not be refunded.
    c. Should the Exhibitor fail to observe or comply with any of the terms and conditions contained herein or if the Exhibitor shall fail to pay any of the unit costs at the time and in the manner aforesaid, then the Organiser may thereupon by written notice given to the Exhibitor rescind the Contract.
    d. Upon the Organiser exercising their right to rescind the contract under sub-clause (с) of this clause, they may but are not obliged to relet or otherwise deal with the Exhibition space contracted by the Exhibitor in default on such conditions as the Organiser having elected to but not able to relet the said Exhibition space, the Exhibitor in default shall be liable to pay the entire unit costs to the Organiser as liquidated damages for the loss of rental.
    The Organiser reserve the right to change the venue and duration of the Exhibition if exceptional circumstances so demand. In the event of change of venue and/or duration, the agreement to participate shall remain in force so long as the Exhibitor is informed at least a month before such changes will take place. In the event of a change of venue and/or duration or cancellation of the Exhibition, the Exhibitors shall not be entitled to any claim for compensation in connection with their reservation for participation.
    Exhibitors will be allowed to decorate their unit as per schedule in Exhibitor's Manual. Any damages caused by the Exhibitor or his/its contractors to other Exhibitor or common property shall be the responsibility of the Exhibitor. All Exhibitors must complete their construction and decoration by the date and time stipulated by the Organiser.
    a. Exhibitors shall bear the responsibility and expenses for the transport of exhibits to the Exhibition Venue.
    b. Exhibitors shall make their own arrangement for storage and warehousing of their exhibits.
    c. Exhibitors shall remove all exhibits from the Exhibition hall within the period stipulated by the Organiser and shall indemnify the Organiser against any loss by reason of the delay or damage to the Exhibition hall.
    The Organisers shall not be liable for any loss sustained by the Exhibitor directly or indirectly attributable to the cancellation, suspension or reduction of duration of the scheduled Exhibition from the period advertised or specified due to:
    a. Force Majeure.
    b. Acts of War, Military Activity, Municipal Statutory or Civil Authority requisition.
    c. Fire, flood, typhoon, excessively inclement of weather, earthquake, or a combination of the same.
    d. Damage caused by an aerial object or aircraft.
    e. Strikes or lockouts by workmen.
    If the Exhibition is cancelled, reduced or postponed then and in such event the unit costs paid to the Organiser, or any part thereof may be refunded at the sole discretion of the Organiser to the Exhibitors but without prejudice to the Organiser's right to appropriate the entire sum or any part thereof for expenses they have already incurred for the Exhibition.
    Whenever necessary, the Organiser shall have the right to issue supplementary regulations in addition to those in the Terms of Contract to ensure the smooth management of the Exhibition. Any additional written regulations and/or instructions shall form part of these Terms of Contract and they shall be binding on the Exhibitors.
  12. The construction of the Terms of Contract herein will be governed by the law of the Russian Federation.

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